If you look at the invoice, the value of the repair was $0. The value for insurance was also stated. Can you imagine if the bass was damaged or lost on the return trip?
I received a message from the Tokyo Customs office. Here is what they said:
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Dear Mica Wickersham Thomas,
Thank you for your e-mail.
When goods are imported into Japan, a Customs duty as well as 5% of consumption tax will be imposed even if it is a repaired good.
However, there are two possible procedures for refund or reduction.
One of the procedures is Procedure for requesting tax refunds for those import goods to be re-exported or destroyed due to breach of transaction contract.
Procedures for the refund can be obtained from
http://www.customs.go.jp/english/c-answer_e/imtsukan/1604_e.htm Other procedure is Reduction for goods exported for processing or repair
In order to use the procedure, it is necessary to submit T1050 at the time of export and T1060 at the time of re-import.
Procedures for the refund can be obtained from
http://www.customs.go.jp/english/c-answer_e/extsukan/5005_e.htm If your customer exports goods without aforementioned procedures, the goods are subject to taxation. He has to pay the import duty again, I am afraid.
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It took many phone calls, but UPS can change the billing for the freight, so that I am billed directly for it, and we will initiate that today. But you will have to pay the import duty. You can send me the receipt when you have access to a scanner or camera again and I will reimburse you half of it. I suggest you actually send it by email to not reveal your personal information to the world. You will need to include relevant banking details as well that should also not be publicly posted.
I will email you when the freight billing issue with UPS is resolved so you know when you are free to collect your bass.